Dave Pollard's environmental philosophy, creative works, business papers and essays.
In search of a better way to live and make a living, and a better understanding of how the world really works.



December 2, 2004

SEVEN STEPS TO HANDLING ANY SITUATION EFFECTIVELY

Filed under: Working Smarter — Dave Pollard @ 15:37
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Cyndy over at MouseMusings sent me a paper in response to my Personal Unproductivity post that contrasted the workflow management styles of left-brain versus right-brain dominated thinkers. Here’s a part of it (my paraphrasing):

Work Management Attribute Left-Brainers Right-Brainers
Favoured Communication Medium Presentation Hand-Outs
Measure of Personal Success Authority Freedom
Preferred Worktool Type Machine-Assisted (Toys, Gadgets) Manual (Sensory)
Learning Style Study, Analyze Observe
Work Tasks Communication Style Tell, Impose, Assign Ask, Request, Collaborate
Work Assistance Style Direct, Instruct, Top-Down Offer, Suggest, Peer Assist
Leadership Style Command & Control Enable, Empower, Trust
Method of Evaluating Skills Tested Demonstrated
When Tasks are Done As Scheduled As Needed
How Plans are Documented Formal Plan Messages (Improvisation)

We talked about whether it was fair to generalize about these styles on a gender (male left-brain, female right-brain) or political (conservative left-brain, progressive right-brain) basis, and concluded, I think, that such generalizations were too simplistic. And none of us is entirely left-brained or right-brained: We sometimes use styles and approaches from each column, depending on the circumstances.

We also agreed, I think, that these styles aren’t limited to the workplace — they manifest themselves in relationships with family and styles in which activities at home are carried out as well.

Cyndy digested this down to a catchphrase for right-brainers (which we both are) to use in managing: Observe, Ask, Offer. Here’s how she put it:

Observe: Allow peers to observe peers. Everyone likes to help and be helped. It takes far less time than creating manuals and documents no one will read or use.

Ask: What truly annoys you on a daily basis? What would help or hinder your production? What makes you happy? If x tool were available would you be inclined to use it? Why or why not? How could this work better? Sometimes you need to go through an iterative, intuitive process to get intelligent answers when you ask: People often don’t know what the answer is, they only know the problem.

Offer: Offer solutions that work for you but don’t assume they will work for everyone and thereby mandate their use. Make tools, programs and activities that suit different work and learning styles and make them optional.

Since then we’ve been playing around with this (we even got into Eliot’s What The Thunder Said in our musings on how it relates to the Upanishads), and I’ve tried to expand it from a catchphrase for managing into a mantra for living — something right-brainers could use to guide all of their day-to-day activities. Something that would work along with a daily workflow management process like Getting Things Done, and focus your mind on actually doing the various tasks you do, once Getting Things Done had helped you decide which to do. Or maybe I’m being a bit schizophrenic here — does it make sense to be using a rigorous process for organizing your “stuff” and your activities, when your approach to those activities is decidedly relaxed, flexible, interactive and improvisational?

Here’s the mantra that has evolved out of this for me. I’ve been using it for the last few days and it’s got me through some challenging business meetings, a personal family crisis, and a couple of stressful situations, with flying colours:

Sense, Self-control, Understand, Question, Imagine, Offer, Collaborate

(or, in French, where the words are more nuanced yet less ambiguous: Sentir, Se Commander, Comprendre, Poser, Imaginer, Offrir, Collaborer).


Sense:

Observe, listen, pay attention, focus, open up your senses, perceive everything that has a bearing on the issue at hand. Connect.
Self-control: Don’t prejudge or jump to conclusions. Don’t lose your cool. Focus.
Understand: Make sure you have the facts and appreciate the context. Things are the way they are for a reason. Know what that reason is. Sympathize.
Question: Ask, don’t tell. Challenge. Think critically.
Imagine: Picture, hear, feel what could be. Be visionary. Every problem is an opportunity. Anything is possible.
Offer: Consider. Give something away. Create options, new avenues to explore. Suggest possibilities. Lend a hand. Help.
Collaborate: Create something together. Solve a problem with a collective answer better than any set of individual answers. Learn to yield, to build on, to bridge, to adapt your thinking.

I know, it sounds like a Buddhist homily. Tedious. Pretentious. But it’s also natural, the way things are done by creatures not burdened or enlightened by man’s double-edged capacity to rationalize and moralize. When I think about applying these seven steps to every situation I face, it’s not like I’m imposing something, it’s more like I’m liberating myself from a lot of bad, very human habits that I need to unlearn.

All I know is that, for me, it works. Thanks, Cyndy.

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